As an executive virtual assistant service we provide high-level administrative support by conducting research, handling information requests, and performing clerical functions.
We will prepare correspondence, organise local and international travel agendas and manage diaries for all business Markets.
Meetings and Customer Coordination
• Communicate effectively and professionally supporting with internal and external portfolios, such as HR, Financial and Operational Reporting and Media enquiries.
• Coordinate regular and occasional meetings internally and externally.
• Assist in the preparation of briefing materials, presentations and collateral for meetings in a timely fashion.
• Write up and distribute minutes.
• Book meeting rooms and ensure refreshments are provided where required.
Diary Management / Emails
• Arrange meetings and keep diaries constantly up-to-date.
• Liaise with internal and external stakeholders to ensure there are no calendar overlaps, enabling the MD’s to perform their job to the highest standard.
• Regularly review emails as required, forwarding and bringing to the attention of others as appropriate.
• Deal with correspondence and emails quickly and efficiently where appropriate and to a high standard.
• Arrange all aspects of travel for trips including flights, hotel bookings, currency, car parking, and car hire etc.
• Create comprehensive travel packs.
• Assist with travel for non-staff members, as and when required.
• Assist with travel for other employees, as and when required.
• Produce purchase orders and payment requests.
• Implement and maintain an efficient filing system Drop Box is a safe and secure method to send documents to a Virtual Assistant.
• To be the first point of contact for any telephone enquiries, ensuring all messages are forwarded/actioned quickly and efficiently.
• Send out Company Wide Communications as required.
• Create expense claims.
• Manage the organisation of any Company Christmas / Summer parties.
• Christmas card lists and weekly/ monthly newsletters.
• Research and book restaurants for customer and staff meetings.
• Purchase marketing items and ad hoc office requests.
• Assist in organising and occasionally attend Marketing events.
Visit the Contact page or call Keily directly 01902 798189 or 07789730199
You can continue reading about our other services here…